As a company, managing open positions can be a challenge. It is important to have an efficient open positions management system to attract potential candidates and hire the best talent for the company. One of the most common ways to manage open positions is by using a dedicated 3rd party service such as ClearCompany, GreenHouse, or Lever.
These services help streamline the recruitment process by providing tools to post and manage job openings, track applicants, and communicate with candidates.
In this case study, we discuss how we integrated GreenHouse, a popular open positions management system, into an existing WordPress website.
Objectives
Our objective was to integrate GreenHouse into the company’s WordPress website while maintaining the website’s existing design and functionality.
We aimed to provide extra functionality to the integration, such as filtering jobs and ensuring that applications were properly submitted and visible in GreenHouse.
Our goal was to provide a seamless experience for job seekers and the company’s recruitment team by having all job openings and applications managed in one system.
Process
Since we needed to not only integrate GreenHouse to WordPress but also integrate it into an existing design and functionality (e.g. filtering the jobs), we had to split this task into a few sub-tasks.
Firstly, we had to fetch the data from GreenHouse using their API. This data included the job title, job description, and other relevant information. Once we had the data, we needed to structure it so that it would fit the existing theme structure on the website.
The next step was to ensure that the data was presented well on the website. This included making sure that the job titles and descriptions were formatted correctly and that the images associated with each job were displayed properly.
We also had to make sure that the previous functionality on the website was not broken in the process of integrating GreenHouse. This meant testing the website thoroughly to ensure that users could still filter the jobs by location, job type, and other criteria.
In addition to integrating the job listings, we also had to make sure that the application process was seamless for users. We implemented a feature that allowed users to apply for jobs directly from the website. Once an application was submitted, we made sure that it was sent to GreenHouse and that it was visible in their system.
Overall, the process of integrating GreenHouse into WordPress was a multi-step process that required careful planning and execution. However, by breaking the task down into smaller sub-tasks and thoroughly testing each step, we were able to complete the project successfully.
Results
We were able to complete the integration before the scheduled deadline and with fewer work hours than estimated. This allowed us to add more functionality to the integration, such as filtering jobs, which met the customer’s requests.
The integration was seamless, and job seekers were able to apply for jobs directly on the company’s WordPress website. The integration also allowed the company’s recruitment team to manage all job openings and applications in one place, which saved time and improved efficiency.
Risks
During the integration process, there were potential risks that the existing website functionality could be broken, or that the integration would not work as expected.
We had to carefully test the integration and make necessary adjustments as needed. We also made sure to communicate with the customer regularly and address any concerns they had during the process.
Conclusion
Integrating 3rd party services into your website can be daunting, but it can also provide significant benefits. In this case, integrating GreenHouse into the company’s WordPress website allowed for a smoother and more efficient open positions management system.
Business owners should not be afraid to upgrade and improve their websites, as it can lead to a better system for their company. It is important to carefully plan and test the integration to mitigate potential risks and ensure a successful outcome.
Overall, the integration of GreenHouse into the WordPress website was a success and provided the company with a better way to manage their open positions.
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